Here are 12 practical tips to help organize your packing strategy and to ensure your belongings travel safely during the corporate moving day.
1. Stock up on packing supplies.
Hiring a commercial moving company is a smart option, but it’s also wise to do your own preparation. Make sure you have boxes, newspapers, bubble wrap, and packing tape. Gather these things ahead of time so you can immediately begin packing.
2. Pack what you can.
Items inside your desks, shelves, cupboards, and wall units should be packed in boxes. Meanwhile, filing cabinets need not to be emptied. Just make sure that they are locked or securely fastened.
3. Don’t pack breakable items.
These include desk organizers, computers, typewriters, and framed certificates. Leave these to professional moving and storage personnel, like the Indian Wells movers.
4. International moving rule: 1 dolly contains only 4 crates.
It’s recommended to put the first crate on top of a dolly, then pack, and place another crate. Commercial moving crew also suggest to leave the top crate open if there are oversized items. They’ll put these things inside for transport.
5. Label properly.
Corporate moving coordinators usually assign a room number and color for your new office for easy referencing. Label everything that is to be moved and make sure to mark the labels with a ballpoint pen. Put these labels in front or on top of the furniture where it can be easily spotted.
6. Disconnect all computer cables and lock-down the disk drives.
Back up all of your computer files. Pack keyboard with cables, mouse, mouse pads, speakers. Tightly seal the keyboard bag that is commonly provided by the corporate moving staff.
7. Empty all trash bins before the moving and storage crew arrives.
The more you throw away, the less you have to pack and haul with you. Make sure that nothing important gets thrown away.
8. Ask for a room diagram of your new office.
This is prepared by international moving company, like the Indian Wells movers. You can ask the moving and storage coordinator to illustrate the ideal lay-out of your new place.
9. Framed pictures and certificates should be properly labeled and left on walls.
These items will be taken care of by the commercial moving personnel. These frames will be placed in padded bins. Meanwhile, small pictures should be packed with a box labeled “Fragile”.
10. All items inside storage cabinets must be packed into before the actual corporate moving.
If filing cabinets’ drawers are used for supply storage, such supplies should also be removed and packed into boxes. This tip also applies to bookcases.
11. Steel shelves must be emptied.
If the steel shelving needs to be disassembled, the international moving crew must do the work (unless there’s a prior arrangement). Clips of the shelf must be sealed in an envelope and packed.
12. All security files should be locked prior to moving.
If security regulations require escorts, advise the Indian Wells movers and they will make necessary arrangements. Security documents may then be consolidated.